Muhlenberg County Public Records

How to Find Public Records in Muhlenberg County in 2026

Members of the public seeking government documents in Muhlenberg County, Kentucky, may access a range of publicly available information through official county and state channels. MuhlenbergRecords.us provides data and publicly available information related to public records maintained by government agencies in Muhlenberg County. The records accessible through official sources may include, but are not limited to, the following categories:

Court records (civil, criminal, probate, and family)
Property deeds, mortgages, and land records
Marriage licenses and vital records
Motor vehicle registration and titling documents
Election and voter registration records
Tax and assessment records
Business licenses and permits
Meeting minutes and county commission agendas

Records may be searched through official court resources, clerk offices, public access terminals, and online tools.

Online Access:

The Muhlenberg County Clerk's office maintains an online portal where members of the public may access certain land and property records. Deed images are available from April 2002 to the present, and mortgage images are available from September 2006 to the present. Through the eCCLIX system, registered users may search land records and view or print documents archived in the Kentucky County Clerk's office using an internet-ready PC and printer. Court records may be accessed through the Kentucky Court of Justice online case search system.

In-Person Requests:

Members of the public may visit the Muhlenberg County Clerk's Office in person to inspect or request copies of records. The office is located at 100 South Main Street, Greenville, KY 42345. Office hours are Monday through Friday, 8:00 AM to 4:30 PM. Requestors should present a written or verbal description of the record sought and be prepared to pay applicable fees at the time of the request.

Written/Mail Requests:

Written requests may be submitted by mail to the Muhlenberg County Clerk's Office at 100 South Main Street, Greenville, KY 42345. Requests should include the full name of the subject, the type of record sought, the approximate date range, and the requestor's contact information. Under Kentucky Revised Statutes § 61.880, a public agency must respond to an open records request within five business days of receipt.

Phone/Email:

Phone: (270) 298-4423
Fax: Available through the county clerk's office
Email: muhlenbergcountyclerk@ky.gov

What Are Public Records in Muhlenberg County?

Public records in Muhlenberg County are defined under Kentucky law as all books, papers, maps, photographs, cards, tapes, disks, diskettes, recordings, and other documentary materials, regardless of physical form or characteristics, prepared, owned, used, in the possession of, or retained by a public agency. Under KRS § 61.870, a "public record" encompasses any documentation created or maintained by a government body in the course of its official duties.

The following record types are currently maintained by Muhlenberg County agencies:

Record Type	Maintaining Office
Civil, criminal, probate, family court records	Circuit Court Clerk
Deeds, mortgages, liens	County Clerk
Marriage licenses	County Clerk
Motor vehicle titles and registrations	County Clerk
Property tax and assessment records	Property Valuation Administrator
Voter registration and election records	County Clerk
Business licenses and permits	County Clerk / Fiscal Court
Meeting minutes and agendas	County Clerk / Fiscal Court
Arrest logs and incident reports	Muhlenberg County Sheriff's Office
Land use and zoning records	County Planning and Zoning Office

The county clerk's records portal provides access to digitized property documents, while court records are maintained separately by the Circuit Court Clerk.

Is Muhlenberg County an Open Records County?

Muhlenberg County operates in full compliance with Kentucky's Open Records Act. Under KRS § 61.870 through § 61.884, all public agencies in the Commonwealth of Kentucky are required to make public records available for inspection and copying upon request, subject to specific statutory exemptions. The Kentucky Open Records Act applies to all county-level agencies, including the County Clerk, Circuit Court Clerk, Sheriff's Office, and Fiscal Court.

As stated by the Kentucky Attorney General's Office, "The Open Records Act reflects the General Assembly's recognition that a free society is maintained when government is responsive and responsible to its citizens and that the boundaries of such responsiveness and responsibility are defined by the public's right to know the activities of government." The Kentucky Attorney General's office oversees compliance with the Open Records Act and adjudicates disputes between requestors and public agencies. Members of the public who believe a request has been improperly denied may appeal to the Attorney General within 30 days of the agency's denial.

Muhlenberg County does not maintain a separate county-level open records ordinance; the state statute governs all public records access within the county.

How Much Does It Cost to Get Public Records in Muhlenberg County?

The current fee structure for public records in Muhlenberg County is governed by state law and the policies of the individual offices maintaining the records. Under KRS § 61.874, a public agency may charge a fee for copies that does not exceed the actual cost of reproduction, not including the cost of staff time required to produce the copies.

Standard Copy Fees (Muhlenberg County Clerk's Office):

Service	Fee
Standard paper copies (per page)	$0.25–$0.50
Certified copy of deed or document	$5.00 per document
Deed recording	$33.00 for first page; $3.00 each additional page
Mortgage recording	$33.00 for first page; $3.00 each additional page
Marriage license	$35.50
Motor vehicle title	Varies by transaction type

Fees for court records are set by the Kentucky Court of Justice and may differ from those charged by the County Clerk. Inspection of public records during regular business hours does not require payment of a fee. Accepted payment methods at the County Clerk's office include cash, check, and money order. Fee waivers are not broadly available under Kentucky law, though indigent individuals may petition the court for waiver of certain court-related fees.

Does Muhlenberg County Have Free Public Records?

Free inspection of public records is available to any member of the public during the regular business hours of the maintaining office. Kentucky law does not require payment of a fee for the act of inspecting records; fees apply only when copies are requested. The following resources provide free access to certain Muhlenberg County records:

The Muhlenberg County Clerk's land records search allows members of the public to view property document indexes at no cost through the eCCLIX system, though printing or downloading documents may require registration and payment.
The Kentucky Court of Justice provides a free online case search tool for court records at the state level.
Voter registration records and election results are available for public inspection at the County Clerk's office at no charge.
Property assessment data maintained by the Muhlenberg County Property Valuation Administrator is available for free public inspection.

The distinction between free inspection and free copies is significant: members of the public may review records in person without charge, but obtaining physical or electronic copies is subject to the fee schedule described above.

Who Can Request Public Records in Muhlenberg County?

Any person may submit a public records request in Muhlenberg County, regardless of residency, citizenship, or stated purpose. Kentucky's Open Records Act does not restrict access to residents of the Commonwealth, nor does it require requestors to provide identification or explain the reason for their request in most circumstances. As affirmed by the Kentucky Attorney General, "the purpose of the Open Records Act is to permit the public to scrutinize the conduct of government."

The following conditions apply under current law:

Residency: Not required. Non-residents of Kentucky retain full rights to request public records.
Identification: Not required for most records. Certain sensitive records, such as those involving personal financial data or sealed court files, may require the requestor to demonstrate a legitimate interest.
Purpose: Not required to be stated for standard public records requests.
Requesting your own records: Individuals requesting records about themselves may be required to provide identification to protect against unauthorized disclosure of personal information.
Restrictions by record type: Certain categories of records, including juvenile court records, adoption files, and ongoing law enforcement investigation materials, are subject to access restrictions regardless of the requestor's identity.

Attorneys, title companies, financial institutions, and members of the general public all have equal standing to submit records requests under Kentucky law.

What Records Are Confidential in Muhlenberg County?

Not all government records in Muhlenberg County are subject to public disclosure. Kentucky law enumerates specific categories of records that are exempt from the Open Records Act. Under KRS § 61.878, the following types of records are exempt from mandatory public disclosure:

Sealed court records: Records sealed by judicial order are not available for public inspection.
Juvenile records: Records pertaining to minors involved in court proceedings are confidential under Kentucky law.
Ongoing law enforcement investigations: Records compiled in the process of detecting or investigating statutory or regulatory violations are exempt while the investigation is active.
Personal identifying information: Social Security numbers, financial account data, and similar personally identifiable information are protected from disclosure.
Medical records: Protected under both state law and the federal Health Insurance Portability and Accountability Act (HIPAA).
Adoption records: Sealed by statute and not available for general public inspection.
Child welfare and protective services records: Maintained as confidential by the Kentucky Cabinet for Health and Family Services.
Personnel records: Employee personnel files are exempt, with limited exceptions for records relating to public employees' official duties.
Trade secrets and proprietary business information: Submitted to government agencies in confidence are protected from disclosure.
Security plans and infrastructure details: Records containing information that could compromise public safety or critical infrastructure are withheld.

Agencies denying access to records are required to cite the specific statutory exemption and may be subject to review by the Kentucky Attorney General's office upon appeal by the requestor.

Muhlenberg County Recorder's Office: Contact Information and Hours

Muhlenberg County Clerk's Office
100 South Main Street
Greenville, KY 42345
(270) 298-4423
muhlenbergcountyclerk@ky.gov
Muhlenberg County Clerk

Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays.

Additional Offices:

Muhlenberg Circuit Court Clerk's Office
100 South Main Street
Greenville, KY 42345
(270) 338-1700
Muhlenberg Circuit Court

Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM

The Circuit Court Clerk's office serves as the primary point of contact for requesting copies of court records from civil, criminal, probate, and family cases filed in Muhlenberg County. Members of the public may call or visit the office directly to initiate a records request.

Muhlenberg County Property Valuation Administrator
100 South Main Street, Suite 2
Greenville, KY 42345
(270) 338-1840